Melbourne Sportsbike Riders

P.O. Box 4132 Melbourne University

Parkville VIC 3052

 

Dear Member,

At the February General Meeting a motion to align the Club Membership Year with the Club Financial Year will be put forward. The meeting, as per the Club web page (www.melbsportsbike.net.au) will be held at 6.30 pm at the Tower Hotel, 686 Burwood Road, Hawthorn East, corner of Burwood, Camberwell Road and Albert Street. 

The motions is that the Club Constitution article 2 (1) be amended such that:

 “Financial Year means the year ending on 30th June.”

According to the Club’s Constitution, the financial year finishes on the 30th April each year. By convention, the Annual General Meeting is held immediately after in May.  But, historically we have been incorrectly running the financial year to finish on June 30th. We would like to remedy this technical breach by changing the Financial Year date to the 30th June, just like most other financial institutions.

A consequence of this move is that the AGM, normally held in the following month, will now move to July, two months later than the current May meeting. This will have no financial impact on the members.

Below are a couple of relevant excerpts from the Constitution.

Please attend the meeting as a quorum of 15 is required to pass this motion.

 

Regards,

Ben Warden, Secretary

 

PROCEEDINGS AT MEETINGS

 

2.    (1)    Financial Year means the year ending on 30th April

 

8.    (1)   The Association shall in each calendar year convene an Annual General Meeting of its members. 

 

8.   (2)     The Annual General Meeting shall be held on such day as the Committee determines.

 

12. (2)    No item of business shall be transacted at a General Meeting unless a quorum of members entitled under these rules to vote is present during the time when the meeting is considering that item.


 12.  (3)    Fifteen (15) members personally present (being members entitled under these rules to vote at a General Meeting) constitute a quorum for the transaction of the business of a General Meeting. A minimum of four (4) members of the Committee must be included in the quorum.